Executive Assistant

We have a vacancy in our Sydney office as Production Secretary/Office Manager to the Executive Creative Director, and Head of 9Creative.
9Creative is responsible for the promotional conceptualizing, planning, strategizing, positioning and marketing of the Nine’s Programming content. From News and Current Affairs, Sport, Reality, Drama, Lifestyle and Entertainment programs.

In this role, you will manage the day to day calendars, meetings and general requests for the Executive Creative Director and Head of 9Creative and provides support, as required, to the Director of Presentation and Head of Design.

Key responsibilities and requirements of this role include:
Work closely with Chief Of Staff on forward planning across all Content/platforms. Liaise with Senior Prod Co-ords on project assigning
Working on Pre and Post Production of shoots.
Actioning items from Creative meetings
Special project involvement including assisting with Creative Marketing shoots, external events and other ad-hoc projects
Adept at scheduling events and effectively managing the management teams day to day calendars
Ability to screen calls, arrange meetings and staff functions (including organising venues, facilities, catering and resources required), travel and events
Coordination of staff annual and personal leave rosters
Processing department invoices and monthly expense reporting for the Management team
Initiation of contracts and new starter set ups for Freelance staff
Well-versed in preparing reports and typing correspondence
Collaborating with all levels of Managers, staff, clients and vendors
Able to handle sensitive documents in a very confidential manner
Exceptional PowerPoint skills and first-hand experience in MS Word, Excel, Outlook, social media and internet research
Exceptional organisation skills and talent for handling multiple tasks at the same time
Strong passion for working in a fast paced and result oriented environment
Mature, friendly and confident with a positive outlook
3+ Years’ experience in a similar role
Full time

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Executive Assistant

Production company based at Fox Studios seeks a sharp PA; front of house; office manager (all in one). 29th April start, full time! Looking after the two company directors + general office management etc. Excellent entry level role.

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PA / Admin Support

It’s right there in the title… we’re looking for an energetic PA / Admin Support person to keep our leadership team running smoothly.
This fast paced role which requires high levels of organisational skills, willingness to help and ability to juggle many priorities at once. Curious? Please read on:
Key Responsibilities:
Provide direct support to the General Manager including handling phone calls, coordinating meetings, schedules and travel, preparing expense reports, contract revisions, invoice and payment tracking
Support the wider leadership team as required including participating in projects, preparation of sales materials, and other duties as assigned
Collaborate with Partnership and Sales teams to assist in the execution of day-to-day servicing and fulfilment of client accounts, helping to ensure 100% delivery of contractual obligations
Develop strong understanding of Network 10 products and solutions for advertisers
Here’s what you’ll need:
A customer-focused sales orientated approach to meeting client expectations
Strong proficiency in Microsoft Office applications specifically PowerPoint and Excel
Detail oriented, organised, flexible, timely and accurate
Excellent written and oral communication skills
Ability to multi-task in a fast-paced environment
Strong problem-solving skills, with the ability to adapt and meet deadlines
Exceptional interpersonal skills
While previous media experience will be a distinct advantage, your attitude, approach, team fit and skills are just as important.
If you are passionate about television and really want a role that will help you achieve your full potential, we want to hear from you.

Applications close: 04 Apr 2019

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Executive Assistant

Network 10’s digital news, entertainment and lifestyle website 10 Daily is looking for an Assistant to 10 Daily to join our team of journalists based in Sydney.

About the job:
You’ll help to support our senior Editorial team – predominantly our Executive Editor and Editor – with the day-to-day running of 10 daily.

Office management for 10 Daily, liaising with staff, talent and 10 News
Preparing documents or materials as required by the editorial team.
Assisting with daily diary management for our Exec Ed and Editor.

Relationship management of internal and external stakeholders.
General administrative responsibilities (screen telephone calls and emails, transcribe/take dictation, travel co-ordination, collation of reports, expense reconciliation, invoices, employee inductions, management of journalism interns/work experience students, cab charge account, conference calls, ordering stationery, organisation of events, 10 daily team activities and social functions).
Supporting various ad hoc requests on behalf of the Executive Editor
Assisting with e-newsletters, managing and responding to readers’ feedback, assisting with editorial tasks as required.

About you:
You’ll be a self-starting, digitally savvy go-getter, and a multi-tasking master with experience operating in a fast-paced environment.

This position requires the ability to be a fast learner, personable, to use your fine-tuned initiative, eye for detail and plan your work effectively.

You should be able to make quick decisions and prioritise in a deadline-driven newsroom while maintaining a cool, calm head.

You should embody a spirit of collaboration. A can-do attitude is a must, as are excellent verbal and written communication skills.

The successful applicant will have a passion for news, television, reality TV, social media and pop culture. A sense of humour is also a big bonus.
Writing experience not required but will be highly favoured.

So, if you’re passionate about News, TV and media and ready for a new challenge, let’s talk.

Applications close 15 Mar 2019

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Executive Assistant

Eureka has a fantastic opportunity for an experienced Executive Assistant to join our team supporting our two CEOs in the Australian Market.

In this role your daily duties will include:

• Extensive diary management – for the CEOs and also other executives when required.
• Extensive event management – staff related functions and liaising with external vendors accordingly.
• Answering phones and transferring calls to the correct person or taking messages.
• Liaising daily with the US counterpart.
• Travel and accommodation arrangements for the executive team.
• Helping collate Invoices and credit card reconciliation as required
• Prepare internal and external corporate documents for team members.
• Accurately recording minutes from meetings.
• Maintaining organisational charts and email distribution lists.
• Mail distribution and meeting room bookings/maintenance
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Performing office duties that include ordering supplies and managing a records database when required.
• Opening, sorting and distributing incoming mail, emails, and other correspondence.
• Day to day running of the office – key contact for various office related requirements
• Uphold a strict level of confidentiality.
• Help and assist the production team where required.

The successful candidate will have exceptional organisational skills, amazing attention to detail, be pro-active and a confident communicator. You will enjoy working as part of a team and have a genuine passion for the media industry.

Candidates will require advanced Microsoft Office skills and a minimum of 1 years EA/Office Administrative experience.

Role to commence ASAP.

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Admin Assistant

We’re looking for an energetic Admin Support person to keep our leadership team running smoothly.
This fast paced role which requires high levels of organisational skills, willingness to help and ability to juggle many priorities at once. Curious? Please read on:
Key Responsibilities:
Provide administrative support, including phones, coordinating meetings, schedules and travel, preparing expense reports, contract revisions, invoice and payment tracking
Participate in projects, preparation of sales materials, and perform other duties as assigned
Collaborate with Partnership and Sales teams to assist in the execution of day-to-day servicing and fulfilment of client accounts, helping to ensure 100% delivery of contractual obligations
Develop strong understanding of Network Tens products and solutions for advertisers
Support and enhance agency relationships by monitoring requests and ensuring commercials spots are booked according to guidelines

Experience/Skills required:
A customer-focused sales orientated approach to meeting client expectations.
Strong proficiency in Microsoft Office applications including PowerPoint
Detail oriented, organised, flexible, timely and accurate
Possess excellent written and oral communication skills
Ability to multi-task in a fast-paced environment
Strong problem-solving skills, with the ability to adapt and meet deadlines
Exceptional interpersonal skills
While previous media experience will be a distinct advantage, your attitude, approach, team fit and skills are just as important.
If you are passionate about television and media, have the skills and ability to make a difference in this role and want to be seriously challenged to achieve your full potential, we want to hear from you.

Applications close 28 Feb 2019

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Executive Assistant

There’s so much happening here at Network 10. Our Brisbane team is looking for a talented Assistant to work across the Partnerships and Sales areas, providing exceptional support and skills to the leaders.

What is this role?
This position is critical to successful client relationship management and is a support to both the Partnerships team, as well as assisting the Sales Director in an admin/support capacity working with an extremely busy schedule.

What you’ll be doing:
Servicing of advertising client schedules across multiple platforms (linear, digital and VOD) and booking commercial schedules
Collaborating with Partnership and Integration teams to assist in the execution of day-to-day servicing and fulfillment of client accounts, helping to ensure 100% delivery of contractual obligations
Developing strong understanding of Network 10’s products and solutions for advertisers
Supporting and enhancing agency relationships by monitoring requests and ensuring commercials spots are booked according to guidelines
Providing strong administrative support to the Sales Director including phones, coordinating meetings, schedules and travel, preparing expense reports, contract revisions, invoice and payment tracking
Participating in projects, preparation of sales materials, and performing other duties as assigned

What you’ll need to snap up this role:
Previous experience in supporting top level management in a busy sales environment
Experience using design software with a creative streak
Strong customer-focus and sales orientated approach to meeting client expectations
Strong proficiency in Microsoft applications
Detail, organisation, time management, flexibility and accuracy
Excellent written and verbal communication skills
Ability to multi-task in a fast-paced environment
Strong problem-solving skills, with the ability to adapt and meet deadlines
Exceptional interpersonal skills
Previous media experience would be wonderful, but your attitude, approach, team fit and skills are just as important
If you are passionate about television and media, and have the skills to really make a difference in the role, we want to hear from you.

Applications close: 22 Feb 2019

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Executive Assistant

Eureka has a fantastic opportunity for an experienced Executive Assistant to join our team supporting our two CEOs in the Australian Market.

In this role your daily duties will include:

• Extensive diary management – for the CEOs and also other executives when required.
• Extensive event management – staff related functions and liaising with external vendors accordingly.
• Answering phones and transferring calls to the correct person or taking messages.
• Liaising daily with the US counterpart.
• Travel and accommodation arrangements for the executive team.
• Helping collate Invoices and credit card reconciliation as required
• Prepare internal and external corporate documents for team members.
• Accurately recording minutes from meetings.
• Maintaining organisational charts and email distribution lists.
• Mail distribution and meeting room bookings/maintenance
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Performing office duties that include ordering supplies and managing a records database when required.
• Opening, sorting and distributing incoming mail, emails, and other correspondence.
• Day to day running of the office – key contact for various office related requirements
• Uphold a strict level of confidentiality.
• Help and assist the production team where required.

The successful candidate will have exceptional organisational skills, amazing attention to detail, be pro-active and a confident communicator. You will enjoy working as part of a team and have a genuine passion for the media industry.

Candidates will require advanced Microsoft Office skills and a minimum of 1 years EA/Office Administrative experience.

Role to commence ASAP.

To apply for this position, please contact jobs@eurekaproductions.com.au.

Please note: Only successful candidates will be contacted for this role.

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Executive Assistant

An exciting opportunity exists for an Administration Assistant to provide support to the CEO office.
Based in Eveleigh and reporting to the Executive Assistant to the CEO, this role provides complete administrative and office support with key responsibilities including:
General administrative duties including phone support, filing and archiving, managing mail and couriers, travel bookings, photocopying and printing.
Coordinating meetings and conference calls including room bookings, and equipment set up.
Processing of invoices and expenses.
This role is available on a full-time basis and would suit applicants with a minimum of 6 months experience in an administration role who are ready to take the next step into a role which encompasses both executive level assistance and general administrative support, or an experienced administration assistant seeking to return to the workforce.
The successful applicant will be professional and well presented, have excellent communication and computer skills, as well as the ability to perform under pressure and be flexible in coping with changing priorities. You should also be highly organised, and show discretion with a can do attitude. You must have experience with Microsoft Office, including Excel, Word and PowerPoint. Keynote desirable.
Applications close 31 Jan 2019

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Executive Assistant

A 10-month maternity leave cover contract currently exists for an Executive Assistant to our Commercial Director. This role is primarily responsible for providing comprehensive and professional administrative, personal and logistical support to the executive.

This includes, but not limited to:
High-level, complex diary management
Coordination of meetings, events and conferences
Extensive inbox management and filing
Compiling and updating briefs and maintaining status reports of matters
Travel coordination and proactive itinerary planning.
We are seeking highly organized applicants with demonstrated experience in proactively supporting a senior executive. In addition, the successful applicant will possess excellent organisational and communication skills, have a positive can-do attitude and be able to work to tight deadlines.
You will also have previous exposure of working within a confidential environment and have the ability to liaise confidently at all levels. Prior experience in legal office will be highly regarded. This position will suit a hands on individual, with initiative and resourcefulness to stay one step ahead. We are looking for a polished, professional and down to earth individual, who also has a sense of humour!

This is a rare opportunity to obtain insight into the legal and Company Secretariat aspects of the Seven Group.

A Applications close: 26 Dec 2018

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