Executive Assistant / Creative Unit Coordinator

ABC MADE is seeking a Unit Coordinator/Assistant to support the Head Creative Services/Creative Director to ensure efficient management and administrative compliance for the team. You will assist with production needs and ensure these needs are managed within ABC policy and procedures.

Reporting to the Head of Creative Services your role will include:
Acting as the first point of contact for enquires and provide general office administration support for a large team of creative people
Diary management including organisation of travel arrangements
Administrative & financial processing support to the ABC MADE team
Assisting with freelance engagement including contracting, insurance and schedules
Building and maintaining effective communication with partners
Supporting the Design and Production Team as required

About You
You will be an enthusiastic and experienced coordinator/assistant who is driven and thrives working in a dynamic environment. You’re attentive and possesses the ability to communicate effectively at all levels.

You will also have:
A high level of administration and organisational skills with an acute attention to detail
Working knowledge of television process, resources and production processes will be an advantage
A keen interest and previous experience working within a design or creative field
Experience in setting up efficient systems and processes
Proficient computer skills and exposure to database management, word, excel, powerpoint & notebook
A proven ability to prioritise work and maintain office systems

Applications Close: 12 November 2017

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Unit Coordinator

This is a part-time job share contract, working Wednesday and Thursday of each week.  This role provides administrative and production support to Content & Digital staff at the ABC.

Your exceptional administrative skills and flexible attitude will be put to good use across a range of tasks including: staff rostering, employment paperwork and procurement, audience enquiries, invoices and payments, travel bookings and accommodation.

Key responsibilities of the role will include:
Provide front of house liaison, receive visitors, deal with telephone enquiries as the first point of contact
Check and accurately input information into the roster plan and timesheet
Provide administrative support to Content & Digital staff
Process local invoices, payments and artist fees, reimbursements and accounts
Under direction of the Lead Unit Manager, monitor budget performance and variances, review line items and pay summaries, and prepare monthly journals.
Generate paperwork for IT and phone requests and arrange procurement orders via SAP
Coordinate the workflow, file and archive relevant documentation

About You
We are looking for a highly motivated, proactive administration professional seeking a job share opportunity and able to work every Wednesday and Thursday.

You are:
an accomplished office administrator
enthusiastic with excellent communication and interpersonal skills
highly organised and able to work unsupervised
confident using MS Office suite at an advanced level

Applications close 2nd April 2017

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