Executive Assistant Light Entertainment

Sydney, Australia
10 Apr, 2017 - 31 Dec, 2017

We are seeking a highly seasoned Executive Assistant to coordinate the daily tasks of a busy Showrunner.

The Showrunner has an diverse slate of productions, including 2 animated shows currently in production with Netflix, an adult TV drama in with Lionsgate and several music-based projects in development with Universal Music Group. 

Working alongside the Showrunner, you will be exposed to a variety of formats and will deal with high profile, industry leaders within Australia, America and the UK. 

The role is ideal for someone with ambition to progress in the entertainment industry due to extensive exposure to the industry in Australia and abroad as well as a variety of works which include animation, live action and stage shows. 

For the right candidate, the company will provide a clear pathway to a career in the entertainment industry, advancing their talents.
The successful candidate will be skilled in organisation & time management and with a good understanding of production process. 

She or he enjoys and thrives in a fast-paced environment, is comfortable adapting to changing schedules and is flexible to work outside regular business hours. The candidate will need to identify needs, even before they arise. 

Specifically, the EA is required to: 
Coordinate the Showrunner’s diary to efficiently facilitate the needs of production, development, stakeholders as well as personal matters
Assist the Showrunner to meet production tasks and deadlines by tracking his production workload, keeping a list of required production approvals / feedback / reviews
Communicate daily with Producers, music producers, editors, composers, script producers, designers, animation staff and production departments regarding the Showrunner’s activities and production workload
Attend production meetings and provide assistance to the EP, Line Producer and PM in preparing reports and updates
Monitor heavy email traffic and draft clear and sophisticated email responses on behalf of the Showrunner
Track receipts for all work-related purchases, reconcile the Showrunner’s credit card statements and issue invoices for reimbursement from production
Provide a high level of personal assistance, including but not limited to organizing meals, booking personal appointments and travel and organizing social engagements
Coordinate travel itineraries including flights, accommodation, transfers, meals, meetings, high-profile dinners
Travel extensively with the Showrunner to places including US, Canada, UK, Asia. 
Selection Criteria 
2+ years’ experience as a Personal / Executive Assistant to executives or high-profile creatives/producers in the entertainment/media industry
A ‘can-do’ attitude, approaching both personal and production-related tasks with an equal level of detail and effort
A calm and confident nature, with the ability to keep focused and use initiative under pressure
Proficient touch typing skills (100 words / minute preferable)
A proven ability to take dictated notes, converted into clearly drafted correspondence / reports / minutes
The ability to multi-task and complete a wide range of duties quickly and efficiently with a confident ability to come up with solutions autonomously
The flexibility to travel internationally on a regular basis and work outside regular business hours on occasion
Clear and concise communication skills
Some experience tracking receipts, reconciling credit card statements and issuing invoices
Ambitions to progress in the entertainment / media industry
A valid driver’s license, a clean driving record and reliable personal transportation.
The position is Sydney-based. 

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