Executive Assistant Network

Sydney, Australia
6 May, 2019 - 31 Dec, 2019

We have a vacancy in our Sydney office as Production Secretary/Office Manager to the Executive Creative Director, and Head of 9Creative.
9Creative is responsible for the promotional conceptualizing, planning, strategizing, positioning and marketing of the Nine’s Programming content. From News and Current Affairs, Sport, Reality, Drama, Lifestyle and Entertainment programs.

In this role, you will manage the day to day calendars, meetings and general requests for the Executive Creative Director and Head of 9Creative and provides support, as required, to the Director of Presentation and Head of Design.

Key responsibilities and requirements of this role include:
Work closely with Chief Of Staff on forward planning across all Content/platforms. Liaise with Senior Prod Co-ords on project assigning
Working on Pre and Post Production of shoots.
Actioning items from Creative meetings
Special project involvement including assisting with Creative Marketing shoots, external events and other ad-hoc projects
Adept at scheduling events and effectively managing the management teams day to day calendars
Ability to screen calls, arrange meetings and staff functions (including organising venues, facilities, catering and resources required), travel and events
Coordination of staff annual and personal leave rosters
Processing department invoices and monthly expense reporting for the Management team
Initiation of contracts and new starter set ups for Freelance staff
Well-versed in preparing reports and typing correspondence
Collaborating with all levels of Managers, staff, clients and vendors
Able to handle sensitive documents in a very confidential manner
Exceptional PowerPoint skills and first-hand experience in MS Word, Excel, Outlook, social media and internet research
Exceptional organisation skills and talent for handling multiple tasks at the same time
Strong passion for working in a fast paced and result oriented environment
Mature, friendly and confident with a positive outlook
3+ Years’ experience in a similar role
Full time

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