Personal & Team Assistant Children's Television

Melbourne, Australia
27 Feb, 2017 - 31 Dec, 2017

The purpose of this role is to provide executive support to the Head of Consumer Engagement and Content as well as the wider Consumer Engagement and Content team, including Disney Interactive.

Responsibilities

As a Personal & Team Assistant you will be responsible for:

Managing Head of Consumer Engagement and Content’s Administration
Maintaining and proactively managing schedules and diaries, ensuring the Head of Consumer Engagement and Content is well prepared for forthcoming meetings
First point of contact for all external/internal phone calls, and dealing and resolving issues when appropriate
Manage general communications from and “on behalf of” the Head of Consumer Engagement and Content
Organising meetings, preparing agendas and taking minutes as required. Ensure attendees are invited and clear communication on meeting logistics, providing first line video conferencing technical support.
General office administration/organisation to ensure smooth running
Liaising with senior executives within and outside of TWDC on behalf of the Head of Consumer Engagement and Content
Maintaining contracts/agreements for Legal & coordinate signing of relevant documents
Managing Travel
Extensive management of all local, interstate and overseas travel including but not limited to flights, accommodation, transportation, and courier and freight management
Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment & transport.
Travel & Expense Claims
Accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with company policy for the Head of Consumer Engagement and Content & Head of Disney Interactive.
Assistance with Reports/Presentations
Preparing high quality documents, letters, correspondence and reports
Ongoing follow-up of action items due in order to ensure deliverables are met and communication of status of items to key stakeholders
Creation of PowerPoint/Keynote presentations and strategy documents to aid the Head of Consumer Engagement and Content, Head of Interactive and the team.
Budget Management
Use of SAP system for accurate and timely raising of Purchase Orders, GR’s and invoices for payment
Assist Head of Consumer Engagement and Content with preparation of budget information in relation to expenses, particularly T&E.
Other
Provision of any other support as required by Head of Consumer Engagement and Content.
Basic Qualifications

To be successful in this role, you will ideally have:
Extensive experience in providing executive support and assistance at a senior level
Experience in dealing with senior stakeholders in a highly professional manner
Experience of maintaining utmost levels of confidentiality and discretion
Advanced Microsoft Office skills essential
Advanced Keynote skills preferred
Advanced PowerPoint experience preferred
Experience in organising workshops and meetings, including preparation and distribution of agendas, papers and minutes
Experience of managing first line budgets
SAP knowledge advantageous
Industry background advantageous and/or interest in the Media & Entertainment industry.
This is unique opportunity to join the talented team that develops and delivers unparalleled entertainment across Australia and New Zealand so if this role captures your imagination then apply now!

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