WHAT DOES A COORDINATOR DO?
Can you bring it all together? Co-ordinator is a broad term for a position that focuses on an individual who provides various kinds of administrative support within a business enterprise.
JOB SKILLS AND REQUIREMENTS
Employers look for workers with knowledge, a combination of skills, personal traits, and attitudes that include:
Strong work ethic
Productivity
Professionalism and mature sense of accountability
Problem-solving and critical thinking skills
Technical skills
Interpersonal skills
Excellent communication skills
Teamwork and collaboration skills
Communication Skills: You will need to be able to express your needs clearly to other employees, as well as negotiate with companies and individuals. Good verbal and written communication skills will be ideal for a co-ordinator. Developed written communications that are clear, concise, timely and deliver the desired message.
Attention to Detail: The devil is in the details. A qualified co-ordinator will need to be able to analyse complex systems, and be able to identify mistakes and inefficiencies. Need a strong attention to detail, ability to maintain focus with intermittent distractions.
Critical Thinking Skills: Must be able to think quickly, often solving problems as they arise. Being able to think critically about these situations will help you a great deal. Adaptability and resourcefulness to roll-up-sleeves and multi-task in order to thrive in small company environment.
Organisational Skills: You will need to do many things at once, keep track of your time, keep to a budget and keep tabs on multiple projects. Strong organisation and time management skills. Ability to plan, prioritise and organise tasks based on production needs.
Ability to balance multiple tasks and shift priorities and drive them to conclusion.
Initiative: Proactively identify skill development areas and take initiative to learn new processes and technologies. Self-starter, who works with a sense of urgency, fulfils commitments to other team members, conveys a positive attitude and professional appearance. Exhibit flexibility in work schedule in order to meet production needs. Willing to perform other duties and tasks as directed.
GENERAL DUTIES
Assisting with all aspects of administrative management
Spreadsheet maintenance, data entry
Filing and scanning
Licensing applications
Correspondence in/out, typically using Microsoft Office Word and Outlook
Managing invoices and Cost Reports
Managing licence agreements
Co-ordinating briefs
Resolving day-to-day administrative and operational problems
Scheduling and co-ordinating internal meetings
Managing files across all areas of activity
Performing multifaceted general office support
SPECIFIC DUTIES FOR 20 to 1 SERIES 11 ARCHIVE RESEARCH AND
LICENSING CO-ORDINATOR
Support the Archive Clearance Manager (ACM) in all areas of content research and
clearance activities across the production series
Oversee administration for all aspects of licensing processes
Technical support
Manage and maintain Archive Licensing databases on a daily basis in accordance
with changes to episode stories and briefs
Support Researchers with external content research
Support Researchers with written research briefs as directed
Logging of all activity and efforts made in licensing applications
Ensure complete accuracy of all data
Ensure high quality control of all administrative systems including :
– Licensing Rundowns and Status Reports
– Licensing Applications and Correspondence
– Quotations
– Cost Reports
– Invoices
– Research Briefs
– Licence Agreements – Filing and Tracking
– Talent Clearances
Licensing requests by written correspondence and/or phone contact to copyright
holders, as directed by ACM
Curate all archive content from external sources
Support Researchers with external content research
Support Researchers with written research briefs as directed
Ensure tidy and safe working environment
Contract Dates are 19/12/16 – 12/5/17 (with an unpaid production break from 24/12/16 – 2/1/17 (inclusive)
